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Access Training
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Access Training
Learn to:
- Plan & create databases
- Add & enter records
- Find, filter, &sort data
- Create & work with tables
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Access Training Outline
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Verified Learning |
| Skill | Pre-assess | Lesson | Post-assess | Learning mode |
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| Access Fundamentals | ||||
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Understand the Screen
Explore the Access interface and learn how to customize or hide the ribbon |
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Open and Save a Database
Learn simple ways to start and access your database files in Microsoft Access |
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Work with Database Objects
Understand how tables, queries, and relationships work together in Access |
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Tour of Tables
Understand how to store, organize, and manage information effectively in Access tables |
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Tour of Queries
Learn how to create, run, and modify queries to find data in Microsoft Access |
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Tour of Forms
Create and customize forms to enter, view, and manage data in Microsoft Access |
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Tour of Reports
Learn how to design and generate professional reports to analyze data in Access |
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Help
Get step-by-step guidance for using tables, queries, forms, and reports in Access |
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Close and Exit Access
Learn safe ways to close your Access database and exit the program correctly |
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| Work with Databases | ||||
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Plan a Database
Learn how to design tables and define relationships for an effective Access database |
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Create a Database
Step-by-step guide to building tables, fields, and relationships in Microsoft Access |
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Add, Edit, and Delete Records
Easily enter and save new records using forms or datasheets in Access |
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Select Data
Use Select Queries to filter, sort, and view specific data in Microsoft Access |
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Cut, Copy, and Paste Data
Move or duplicate records efficiently between tables and forms in Access |
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Use Undo and Redo
Quickly reverse edits or restore previous actions to fix mistakes in Access |
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Check Spelling
Find and correct spelling errors in tables, forms, and reports in Access |
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Use the Zoom Box
View and edit long text fields more clearly using the Zoom dialog box in Access |
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Preview and Print
Check page layout, margins, and formatting before printing reports in Access |
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| Work with Data | ||||
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Find and Replace Data
Quickly search and update records using the Find and Replace tool in Access |
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Sort Records
Arrange and organize records alphabetically or numerically in Access tables |
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Use Common Filters
Use common filters to display only the records you need in Access forms |
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Filter by Selection
Quickly narrow search results by using the Filter by Selection tool in Access |
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Filter by Form
Create custom filters to search and view specific records using Filter by Form in Access |
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Create an Advanced Filter
Apply advanced filters with comparison and logical operators in Microsoft Access |
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Adjust Rows and Columns
Adjust column width automatically to display all data clearly in Microsoft Access |
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Change Gridlines and Cell Effects
Customize table appearance by changing gridlines, cell borders, and shading in Access |
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Freeze a Column
Keep important fields visible while scrolling through large tables in Microsoft Access |
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Hide a Column
Simplify your view by hiding unnecessary fields and columns in Microsoft Access |
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| Tables | ||||
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Create a Table
Build and organize your data effectively using tables in Microsoft Access |
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Understand Field Types and Properties
Learn how data types and field properties define how information is stored in Access |
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Index a Field
Improve database performance and search speed by creating indexes in Access |
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Add a Primary Key and Auto-Increment Fields
Assign unique identifiers and automate record numbering in Microsoft Access tables |
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Insert, Reorder, and Delete Fields
Easily add, move, or remove fields to organize your data in Microsoft Access |
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Add Field Descriptions and Captions
Add helpful field descriptions to make your Access tables easier to understand |
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Change the Field Size
Adjust field size to control how much data can be stored in Microsoft Access |
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Format Number, Currency, and Date/Time Fields
Control how numeric, currency, and date values are displayed in Microsoft Access |
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Format Text Fields
Customize text and data appearance by applying field formatting in Microsoft Access |
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Set a Default Value
Automatically fill fields with preset values to save time in Microsoft Access |
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Require Data Entry
Ensure data accuracy by making specific fields required in Microsoft Access |
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Validate Data
Prevent input errors and maintain accuracy with data validation rules in Access |
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Create an Input Mask
Control how users enter data by setting up input masks in Microsoft Access |
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Create a Lookup Field
Simplify data entry by creating lookup fields to select values in Access |
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Create a Value List
Create predefined value lists to standardize data entry in Microsoft Access |
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Modify a Lookup List
Edit or update lookup lists to keep your Access data consistent and accurate |
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Add Total Rows
Calculate sums, averages, and other totals directly in Access tables |
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| Create Relational Databases | ||||
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Table Relationships and Relationship Types
Understand one-to-one and one-to-many relationships to organize data in Access |
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Create Relationships Between Tables
Link related tables to manage and organize data efficiently in Microsoft Access |
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Enforce Referential Integrity
Maintain accurate and consistent data by enforcing relationships between tables in Access |
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Print and Delete Relationships
Manage and organize your database by printing or removing table relationships in Access |
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| Work with Queries | ||||
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Create a Query
Retrieve and analyze specific data from your tables by building queries in Access |
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Hide, Remove, and Sort Fields
Customize your table layout by hiding, deleting, or sorting fields in Microsoft Access |
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Use AND and OR Operators in a Query
Filter query results accurately by combining multiple conditions with AND and OR in Access |
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Create a Multiple Table Query
Combine data from several tables to analyze related information in Microsoft Access |
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Create a Calculated Field
Add formulas to queries or tables by creating calculated fields in Microsoft Access |
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Work with Expressions and the Expression Builder
Simplify formulas and automate calculations using the Expression Builder in Access |
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Format Fields within Queries
Improve data presentation by customizing field formats directly within Access queries |
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Use an IIF Function
Use the IIF function to apply conditional logic in queries and forms in Access |
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Summarize Groups of Records
Group and summarize records to calculate totals and averages in Microsoft Access |
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Display Top or Bottom Values
Filter query results to show the highest or lowest values in Microsoft Access |
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Parameter Queries
Create interactive parameter queries to search and filter data dynamically in Access |
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Find Duplicate Records
Identify and remove duplicate entries to clean and organize your Access database |
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Find Unmatched Records
Locate missing or unmatched records between related tables in Microsoft Access |
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Crosstab Queries
Summarize and compare data across rows and columns using crosstab queries in Access |
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Delete Queries
Safely remove unwanted records from your database using delete queries in Access |
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Append Queries
Add records from one table to another efficiently using append queries in Access |
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Make-Table Queries
Create new tables automatically from query results in Microsoft Access |
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Update Queries
Edit or modify multiple records at once using update queries in Microsoft Access |
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| Skill | Pre-assess | Lesson | Post-assess | Learning mode |
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| Work with Forms | ||||
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Create a Form with the Form Wizard
Quickly build professional forms with the step-by-step Form Wizard in Access |
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Create and Use a Form
Simplify data entry and viewing by designing custom forms in Microsoft Access |
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Modify a Form in Layout View
Easily adjust form design and layout using Access layout view tools |
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Form Design View Basics
Customize and arrange form elements using design view tools in Microsoft Access |
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Change the Tab Order
Improve form navigation by changing the tab order of fields in Microsoft Access |
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Work with Control Properties
Adjust control properties to modify appearance and behavior in Microsoft Access forms |
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Work with Form Properties
Refine form settings to control layout, formatting, and functionality in Access |
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Change a Controls Data Source
Link controls to data fields or queries by changing the control source in Access |
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Create a Calculated Control
Display automatic results by adding calculated controls to Access forms |
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Change a Controls Default Value
Simplify data entry by setting default control values in Microsoft Access |
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Create a Subform
Display related data by adding subforms within main forms in Microsoft Access |
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Work with and Modify Subforms
Edit, manage, and update subforms to display linked data efficiently in Access |
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Create and Modify a Navigation Form
Create user-friendly navigation forms to organize and access database objects |
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| Work with Reports | ||||
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Create a Report
Generate detailed reports to organize and present your data in Microsoft Access |
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Use the Report Wizard
Build professional reports automatically with the easy-to-use Report Wizard in Access |
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Use the Label Wizard
Design and print custom mailing labels quickly using the Label Wizard in Access” |
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Work in Layout View
Edit and adjust form or report designs instantly using layout view in Access |
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Format Fonts
Enhance readability and design by formatting fonts in your Access forms and reports |
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Copy Formatting
Quickly duplicate styles and layouts between forms and reports in Microsoft Access |
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Change Text Alignment
Adjust text alignment to enhance readability and layout in Microsoft Access |
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Insert a Logo and Background Image
Customize your Access forms and reports by adding professional logos and background images |
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Adjust Page Margin and Orientation
Change margins and page orientation settings to improve Access report printing |
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Add Page Numbers and Dates
Include page numbers and date stamps in reports for a professional Access layout |
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Group and Sort
Organize and analyze your data efficiently by grouping and sorting records in Access |
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Summarize Data using Totals
Calculate sums, averages, and counts to analyze data with totals in Access |
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Understand Report Sections
Understand and manage report sections to control data layout in Microsoft Access |
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| Skill | Pre-assess | Lesson | Post-assess | Learning mode |
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| Advanced Topics | ||||
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Use Conditional Formatting
Highlight important data with conditional formatting rules in Microsoft Access |
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Work with Number Formatting
Customize numeric displays with number formatting options in Microsoft Access |
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Use Themes
Apply consistent colors and styles across forms and reports with Access themes |
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Import Information
Transfer tables and queries from Microsoft Access to Excel for easier data analysis |
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Export Information
Export tables, queries, and reports from Access to Excel for easy data analysis |
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Link External Information
Connect external data sources to your Access database for real-time updates and analysis |
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Mail Merge Records to Word
Create personalized letters and reports by merging Access data with Word documents |
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Use Hyperlink Fields
Add clickable hyperlinks to connect your Access database with web pages or files |
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Database Object Dependencies
Track how tables, queries, and reports are connected within your Access database |
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Compact and Repair a Database
Improve performance and fix database errors using Compact and Repair in Access |
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Convert an Access Database
Upgrade or change database formats to ensure compatibility in Microsoft Access |
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Back Up and Restore a Database
Protect your data by learning how to back up and restore Access databases safely |
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Password Protect a Database
Secure your data by setting up password protection in Microsoft Access databases |
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Split a Database
Improve performance and collaboration by splitting your Access database into front and back ends |
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