A cross-reference points the reader to another part of the document where they can find more information about something, such as: “See Software on Page 17 for more information.”
When the page number is cross-referenced, the reference will automatically update if the page number changes. For example, if the referenced content on page 17 shifts to page 14, the cross-reference would automatically update to “Page 14.”
- Click where you want to add a reference.
- Click the Insert tab.
- Expand the Links group, if necessary.
- Click the Cross-reference button.
- Click the Reference type list arrow and select a type of reference.
The Cross-reference window lets you choose what to reference and how to format that reference.
This list displays the different types of items you can insert a cross-reference to:
- Numbered Items
Once a reference type is selected, every object of that type is displayed.
Depending on what you’re making a reference to, you’ll have several choices on how it appears once inserted in the document. For example, you can show a cross-reference to a heading as the heading text itself, the page number the heading is found on, or the heading’s number in the document outline.
The cross-reference is inserted. You can move the cursor and insert additional cross-references, or close the window when you’re finished.
The Cross-reference dialog box closes. You can navigate to a hyperlinked cross-reference that has been inserted into a document by holding the Ctrl key and clicking it.