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Manage Files

How to Manage Files in Microsoft Teams

Once you start sharing files with people and groups, it can be tricky to keep track of everything. Each chat and team has its own file library, but you can use the Files tab to see important files in one place.

Browse Files

  1. Click Files on the App bar.
    Manage Files
  2. The Files tab opens. The List pane in this view displays files in several views.

    • Recent displays files that you’ve recently viewed.
    • Microsoft Teams will show files that have been shared or created within the team channels you’re a member of.
    • Downloads will show files that you’ve downloaded from Teams channels to your computer. This view also includes a button to open your computer’s Downloads folder.
    • The options under the Cloud Storage heading will let you browse through any cloud storage services you’ve connected to Teams. By default, this includes your OneDrive, although you can add more, including Dropbox and Google Drive.

View and Edit a File

You will be able to view and edit some file types directly in the Teams window from the Files view. You can view images and PDF documents, and you can edit Word documents, Excel spreadsheets, and PowerPoint presentations.

  1. Click a file's name.
    Manage Files

    A preview of the selected file appears right in the Teams window. If it’s a file type you can edit, an Edit button will appear at the top of the window.

  2. Click the Edit button.
    Manage Files

    An online version of the relevant Office app opens in the Teams window.

  3. Edit a document.

    Since the file is stored online, any changes you make are automatically saved.

  4. Click Close.
  5. Manage Files

The Office online app closes, and you return to the Files view.

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