Interactive Tutorial
How to use the IF Function in Microsoft Excel (Easy Guide)
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One of the most popular functions in Excel is the IF function. The IF function evaluates a condition and returns one value if the condition is true and another value if the condition is false. For example, you could have Excel look at the values in a column of order totals and return Yes if a quota is met and No if a quota isn’t met.
The syntax for the IF function looks like this: =IF(logical_test, [value_if_true], [value_if_false]).
Insert an IF Function
- Click where you want to add the function.
- Click the Formula tab.
- Click the Logical button.
- Select IF.
The Function Arguments dialog box opens.
- Enter the IF function arguments:
- Logical Test: Any value or expression that can be evaluated to TRUE or FALSE.
- Value If True: The value that is returned if Logical_test is TRUE. If omitted, TRUE is returned.
- Value If False: The value that is returned if Logical_test is FALSE. If omitted, FALSE is returned.
- Click OK when you're finished.
The IF function calculates and returns a value based on the evaluation of the logical test.
Note:You can nest up to seven IF functions in a given formula.