You can schedule meetings ahead of time, letting your participants plan for it.
- Click the Schedule button on the Zoom app’s Home screen.
- Enter a meeting topic.
- Set a meeting date and time.
- Set a meeting duration.
While this duration is not a hard limit, it will let invitees know how long they should plan for.
- Set a meeting recurrence schedule (optional)..
Once the meeting's schedule has been determined, you can choose whether to use a new generated meeting ID, or to use your personal ID instead.
A meeting password will also be automatically generated, but you can change it to a specific password as well.
- Set meeting ID and password.
- Set meeting video options.
- Select a calendar type.
The type of calendar selected will affect the calendar event that Zoom creates for the meeting.
- Set final meeting options under the Advanced Options heading.
You can choose whether to use a waiting room, whether guests can join before the host, whether everyone is automatically muted when they join, and whether to record the meeting automatically.
- Click Schedule.
A new meeting invitation is also automatically started. Just add the email addresses of everyone you want to invite, then send it out, and they'll receive a link to the Zoom meeting and a reminder when the meeting time comes
When it's time to host a meeting, your Home screen will show it in the Upcoming Meetings section on the right.
- Click the Meetings tab.
Upcoming meetings will be listed in the left pane.
- Click a meeting.
The selected meeting’s details will appear on the right. You can start the meeting using the Start button, copy the invitation to send out, edit the meeting, or delete it.
- Click Start.
- Click Join with Computer Audio.
The meeting starts.