Word can sort data in a table alphabetically, numerically, or chronologically (by date). In addition, it can sort information in ascending (low to high / A to Z) or descending (high to low / Z to A) order. You can sort an entire table or a portion of a table by selecting what you want to sort.
- Click inside the table.
- Click the Layout tab in the Table Tools ribbon group.
- Expand the Data group, if necessary.
- Click the Sort button.
- Set up your sort criteria.
You can also select a range of cells to sort just those cells.
The initial options selected in this dialog box will be automatically set based on the data in the table.
- First, select which column to sort by. If your table has a header row, you’ll be able to see the column names in the first list field. Otherwise, the columns will simply be numbered.
- Next, select how to sort, either by Text, Number, or Date.
- Finally, choose whether to sort in Ascending or Descending order.
To sort by multiple criteria, add additional sort choices with the Then by dropdown.
The table is rearranged, as the data is sorted by the criteria you set.