How to Insert and Edit Charts in Word
You can add charts to your documents to help present information graphically. Using them instead of, or in addition to, tables of data can make it easier for readers to understand.
The Insert Chart dialog box lets you choose from a variety of chart types. Some chart types will be better at displaying certain data than others.
The most common types of charts are Column, Line, and Pie.
Each chart type has a few styles to choose from, presenting the data differently.
A blank chart is inserted, along with a spreadsheet full of placeholder data.
When a chart is inserted, its spreadsheet will be full of placeholder data that you can replace with your own content.
As you add rows and columns, the row headers, column headers, and data are highlighted by borders.
To add or remove sections of the data, click and drag any of the selection handles in the spreadsheet and what’s included in the chart will change.
To reopen the spreadsheet, select the chart, click the Design tab in the Chart Tools ribbon group, and click the Edit Databutton.
You can quickly adjust a chart’s layout at any point after you’ve inserted it. Layouts will affect the position of chart elements like the title, legend, and data labels.
A gallery of available layouts appears, based on the chart’s type.
The layout is applied.
If you want to change the color or style, use the options in the Chart Styles group.
Another way to change the chart layout is to use the chart tool shortcuts to edit the active chart elements.
Different chart types contain different chart elements. Depending on the chart type, you may be able to adjust gridlines, titles, legends, and data or axis labels.
Each element can also be customized further. You can set the position of elements such as the title or legend, or toggle subsets of specific elements, such as horizontal or vertical gridlines.
You can continue to set up chart elements in this way until the chart appears exactly how you want it.
You can also insert or modify chart elements by clicking the Design tab in the Chart Tools ribbon group, then clicking Add Chart Element.