Format Painter in Word
How to Copy Formatting in Word
Once you get some text formatted just right, save yourself time applying the formats elsewhere by copying the formatting to other parts of the document. The format painter copies the character formatting (like bolding, font color, or italics) and paragraph formatting (like line spacing or indentation) of the selected text so that you can quickly apply it somewhere else.
Copy Text Formatting
- Select the formatted text you want to copy.
- Click the Format Painter button on the Home tab.
- Select the text you want to apply the copied formatting to.
To copy paragraph formatting (such as line or paragraph spacing) as well as text formatting, select the entire paragraph you want to copy.
The cursor changes to a paintbrush, indicating that the format painter is ready.
To apply copied formatting to multiple areas, keep the format painter turned on by double-clicking the Format Painter button, and then select each area you want to apply the formatting to. Click the Format Painter button again or press Esc to turn the Format Painter off when you’re done.
FREE Quick Reference
Click to DownloadFree to distribute with our compliments; we hope you will consider our paid training.
- LinkedIn-ready certificate
- Skill assessments
- Bite-sized, interactive lessons
- Saved progress