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Work with a Report

How to Work with a Report in Salesforce

Work with  a Report

Reports let you view and analyze information in Salesforce.

View a Report

  1. Click the Reports tab.
    View a Report
  2. Find the report you want to view. There are two ways to find a report:
    • By browsing through the various report folders.
    • By searching in the Find reports and dashboards field.
  3. Click the report you want to view.
    View a Report

Filter by Time Frame

Every report in Salesforce has a built-in filter based on a single date field and a time frame.

  1. Specify the Date field and Time Frame you want to view.

    If you need to adjust the time period click the Range list arrow, and select the option that best fits your needs.

  2. Click Run Report.
    Filter by Frame

Salesforce returns the results, but you won't be able to see the individual records.

View Report Details

  1. Click Show Details.
    View Report Details

Now, you can see the records that are included in the report.

Display a Printable View

You may also want to print your screen.

  1. Click Printable View.
    Display a Printable View

    Salesforce downloads an Excel file to your computer.

  2. Find and open the downloaded HTML file.
  3. Print the report from your web browser, if desired.

Export to CSV or Excel

You can also export a report to Excel or a CSV file.

  1. Click Export Details.
    Export to CSV or Excel
  2. Select an Export File Format.
  3. Click Export.
  4. Click Done.
    Export File Format

The report is exported as a CSV or Excel file.

View a Record in a Report

You can view any record in a report by clicking it.

  1. Click the record you want to view.
    View a Record in a Report

Salesforce opens the record.