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Password Protect a PowerPoint

How to Password Protect a PowerPoint

After you've put a lot of work into your presentation, it’s a good idea to inspect it for issues and add protection.

Inspect a Presentation

  1. Click the File tab.
    Inspect and Protect
  2. Click the Check for Issues button on the Info tab.

    Inspecting it checks for any hidden properties or personal information you may not want others to see.

  3. Click Inspect Document.

    PowerPoint asks if you want to save the file first.

  4. Click Yes.

    Inspect and Protect
    The Document Inspector dialog box lists everything that can be inspected. If there's something you don't want to inspect, deselect it here.

  5. Click Inspect.
  6. Click Remove All next to the items you want to remove.
  7. Click Close.
    Inspect and Protect

Mark Presentation as Final

After everything has been inspected and the excess data has been removed, you can protect the presentation. Adding protection marks the presentation as final, letting other users know that further edits aren't needed.

  1. Click the File tab.
    Inspect and Protect
  2. Click the Protect Presentation button on the Info tab.
  3. Click Mark as Final.
    Inspect and Protect
  4. Click OK.

When a presentation is marked as final, the ribbon is hidden from view. Typing, editing, and proofing are disabled to discourage editing. However, clicking the Edit Anyway button removes the restrictions and allows editing once again.

Password Protect a Presentation

If you need more control, you can password protect the presentation to restrict who can edit it.

  1. Click the File tab.
    Inspect and Protect
  2. Click the Protect Presentation button on the Info tab.
  3. Select Encrypt with Password.
    Inspect and Protect
  4. Type your password in the field and click OK.
    Inspect and Protect
  5. Reenter the password in the field and click OK.
    Inspect and Protect

Anyone who wants to edit this presentation will now need to enter the password. You will also need the password to make any modifications to the file, so be sure to not forget it.

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