How to Print a PowerPoint with Notes

You can add speaker notes to your presentation as a reminder of what to talk about on each slide.

Turn on the Notes Pane and Enter Notes

You’ll need to turn on the Notes pane before you can add slide notes.

  1. Click the View tab on the ribbon.
  2. Click the Notes button.

    The Notes pane appears at the bottom of the window.

    You can turn the Notes pane off by clicking the Notes button again.

  3. Click inside the Notes pane and type your notes.
    Slide Notes

View the Notes Page

If you want to use your presentation notes as handouts for your audience, you may want some more control over the formatting of your notes.

  1. On the View tab, click Notes Page.
  2. Click the Notes text box.
  3. Click the Format tab.
    Slide Notes
  4. Apply any formatting to the notes.

The formatting for only this page of notes is updated.

Print the Notes Page

The notes page is a great tool for creating resources to use while presenting, or for creating detailed handouts for your audience.

  1. Click the File tab.
    Slide Notes
  2. Click Print.
  3. Click the Full Page Slides list arrow.
  4. Select Notes Page.
    Slide Notes

    A preview appears at the right.

  5. Click Print.
    Slide Notes

The presentation is sent to the printer.

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