Find and Replace in Powerpoint

Don’t waste time scanning through your presentation to find text and replace it with something new. The Find and Replace commands can do this for you with just a few clicks of the mouse.

Find Text

Find makes it very easy to find specific words and phrases in a presentation.

  1. If necessary, expand the Editing group on the Home tab.
  2. Click the Find button.

    Press Ctrl + F.

  3. Type the text you want to locate in the Find what text box.

    If you want to search for a specific case or only whole words, select the check boxes located below the text field.

    Find and Replace

  4. Click Find Next until you find what you need.
  5. Click Close when you’re finished.
    Find and Replace

Replace Text

The Replace tool finds specific words and phrases, and then replaces them with something else.

  1. If necessary, expand the Editing group on the Home tab.
  2. Click the Replace button.
  3. Type the word you need to replace in the Find what text box.
  4. Enter the replacement word in the Replace with text box.
  5. If necessary, select a search option.
  6. Click Find Next to find the first instance.
    Find and Replace
  7. Select a replacement option.
    • Replace: Replaces one instance at a time.
    • Replace All: Replaces every instance at once.
  8. (Optional) If you chose Replace All, click OK when the dialog box appears.
  9. Click Close when you’re done.
    Find and Replace
PowerPoint Quick Reference

FREE Quick Reference

Click to Download

Free to distribute with our compliments; we hope you will consider our paid training.