Work with Multiple Calendars | CustomGuide

Work with Multiple Calendars

How to Work with Multiple Calendars in Outlook

Work with Multiple Calendars

Many people prefer to keep multiple calendars with specific purposes, such as one for work and one for personal appointments.

Add New Calendars

  1. Expand the Manage Calendars group, if necessary.
  2. Click the Add Calendar button.
  3. Select Create New Blank Calendar.
    Work with Multiple Calendars

    The Create New Folder dialog box appears, since Outlook treats calendars as folders. Make sure to leave Calendar selected as the location for the new folder.

  4. Enter a name for the new calendar and click OK.
  5. Work with Multiple Calendars

A new blank calendar appears in the Folder Pane.

View Multiple Calendars

Once you have multiple calendars, you can choose to toggle calendars on or off in any combination and they’ll appear side-by-side.

  1. Check a calendar’s check box.

    The selected calendar is toggled on or off.

  2. Click a calendar tab.
  3. Work with Multiple Calendars

That calendar is now active, and new appointments will be created on the selected calendar.

Overlay Calendars

Viewing calendars side-by-side is nice, but occasionally it is hard to keep track of what events fall on the same day. Luckily, you can choose to overlay calendars to see multiple calendars at once, all in one place.

  1. With multiple calendars open, click the Overlay arrow on a calendar tab.
  2. Work with Multiple Calendars

The second calendar is now stacked on top of the first, and events from both will appear together.

To separate stacked calendars, just click the Overlay arrow again.

Delete a Calendar

If you no longer need one of these extra calendars, you can always delete them.

  1. Right-click the calendar tab you want to delete.
  2. Select Delete Calendar.
  3. Work with Multiple Calendars

The calendar, and all of its events, is deleted.