View your Calendar
How to View your Calendar in Outlook
Long gone are the days of wall calendars and personal planners; nowadays, Outlook keeps track of your calendar for you.
Select a Calendar View
- Click the Calendar button on the Navigation Bar.
Outlook displays your calendar. When you switch to Calendar view, the commands on the ribbon will change as well.
- Select a view from the Arrange group on the Home tab (or press the view’s shortcut keys).
- Day: This view shows a single day’s events.
(Ctrl + Alt + 1) - Work Week: This view shows the events for an entire work week.
(Ctrl + Alt + 2) - Week: This view shows an entire week’s events, weekend included.
(Ctrl + Alt + 3) - Month: This view shows the entire month at once, although individual events display fewer detail than other views.
(Ctrl + Alt + 4) - Schedule: This view shows you multiple calendars at once in a way that makes it easy to see what times are free and what times have conflicts.
(Ctrl + Alt + 5)
- Day: This view shows a single day’s events.
Navigate Your Calendar
Once you’re viewing the calendar the way you want, you can move through days, weeks, or months.
- Click the Forward or Backward arrows on the calendar.
The calendar displays the next day, week, or month (depending on the view).
If you’re viewing a time where you have no events, Next Appointment and Previous Appointment buttons will appear on the right and left sides of the calendar.
- Click Next Appointment or Previous Appointment.
Outlook jumps to the next event.
You can use the mini calendar on the left to jump to a specific date or week (depending on the view).
- Click a date in the mini-calendar.
That date is displayed.
No matter where you are in your calendar, you can always return to the current date.
- Expand the Go To group, if necessary.
- Click the Today button.
The calendar returns to the current date. You can also view the next seven days in your calendar for a snapshot of what’s ahead.
- Click the Next 7 Days button.
The next seven days are displayed.
