How to Use Themes and Stationery in Outlook
You can change the appearance of your outgoing mail by using one of Outlook's built-in themes or stationery to better reflect the nature of your business. Themes include a background and text formatting, while stationeries contain only a background.
You can create a new message using a different theme or stationery than what is applied by default.
The Theme or Stationery window opens, and you can browse available themes and stationery.
A preview of the selected theme or stationery appears, letting you know how it will look when its used.
A new email window appears using the new theme or stationery.
As you compose your message, you can use the text styles assigned to your theme simply by selecting them as you go.
Depending on how big the message window is, the styles gallery may appear on the ribbon, or be condensed into a menu that appears when you click the Styles button.
Every theme will use the same style names but will use its own set of colors and fonts.
Now just enter the text and it will appear in the theme style that you selected.
If you want to use a certain theme, stationery, or font with every email, you can change your default settings.
The Outlook Options window opens.
Your default mail options appear.
The Signatures and Stationery window opens. From here, you can set the default look for all your outgoing emails.
The theme or stationery is added. You can also further customize the font settings used for both new email messages and replies / forwards.
The theme, and any extra font settings you added, will be applied to new email messages.