Mail signatures are reusable text or images that you can include in outgoing mail. Signatures typically provide additional methods of contacting the sender, such as website links, phone numbers, or email addresses.
Rather than manually inserting a signature in every email, you can make it appear by default each time you compose a new email.
From a new email, click the Signature button.
Select Signatures from the menu.
You can also access the Signatures dialog box by clicking the File tab, selecting Options, and clicking the Signatures button on the Mail tab.
Set up the options in the Choose default signature area.
You can choose a signature for each email account, new messages, or replies and forwards.
Now each time you create a new email, the selected signature will be used.
Email Signature Recommendations
Your job title
Organization name (linked to website)
A link to your LinkedIn profile, if it’s relevant
A professional image of yourself or your company logo
Only 3-4 lines of text
Personal contact information
Your email address (it’s already included in the From field)
Links to personal social media accounts
More than 4-5 lines of text
Sales Associate, Travel Czar
Company: Travel Czar
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