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Search Folders

How to Use Search Folders in Outlook

If you find yourself frequently searching for the same thing, creating a search folder can save you some time. Search folders automatically find any items fitting the criteria you set. The items themselves are still stored in other Outlook folders, such as the Inbox.

Create a Search Folder

You can create a search folder and set criteria to collect items that meet that criteria.

  1. Click the Folder tab on the ribbon.
  2. Click the New Search Folder button.

    The New Search Folder dialog box appears. Here, you could select a preset search folder, or create a custom search folder.

  3. Select Create a custom Search Folder.
  4. Click Choose.
    Search Folders

    The New Search Folder dialog box appears. Here, you could select a preset search folder, or create a custom search folder.

  5. Enter a name for the search folder.
  6. Click Criteria.
    Search Folders

    The Search Folder Criteria dialog box opens. You have several options here. Click the More Choices or Advanced tabs to find even more criteria options.

  7. Set the search criteria.
  8. Click OK in all of the dialog boxes to close them.
  9. Search Folders

The folder has been created and will appear in the Folder Pane under the Search Folders heading.

To edit a search folder, select it in the Folder Pane and click the Customize this Search Folder button on the Folder tab.

Use a Search Folder

  1. Click the search folder in the Folder Pane.
  2. Search Folders

The search folder locates and displays all the relevant items, without physically moving them to the folder.

To delete a search folder, right-click it and select Delete Folder. Since the folder doesn’t actually store items, no content will be deleted, just the folder itself.