How to Respond to Invitations in Outlook
Staying on top of your own invitations is another way your Calendar works to make life easier. There are a few different ways to respond to invitations in Outlook, ensuring your response will be received in a timely and professional manner.
Whenever someone sends you a meeting request, you receive an email that has a special meeting request icon.
Once the meeting is selected, you will see response buttons appear in the Reading Pane.
For each response, you have the option to attach a personal message to your RSVP, or simply respond to the meeting invite without sending any comments to the meeting organizer.
Depending on how you respond, a reply is sent, and the event will appear on your calendar.
You can also respond to a meeting request directly from the calendar.
Any appointments you’ve been invited to but haven’t yet responded to will appear in your calendar, but in a washed-out color.
You also have a choice of how you’d like to RSVP to the invitation.
Depending on the option you chose, a message is sent to the meeting organizer and the meeting remains in your calendar, no longer in a washed-out color.
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