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Recurring Appointments

How to Create Recurring Appointments in Outlook

A recurring appointment is an appointment that occurs at regular intervals, such as, a conference call that happens every Friday at 10 AM, an annual event like a birthday, or a meeting held every other week on the same day.

Create a Recurring Appointment

You can set recurrence when creating a new appointment, or add recurrence to an existing one later.

  1. Start editing an appointment, or begin creating a new appointment.
  2. Expand the Options group on the Appointment tab, if necessary.
  3. Click the Recurrence button.

    Recurring Appointments

    The Appointment Recurrence window opens with all the options you need to control how the appointment recurs.

  4. Set the appointment time.
  5. Choose the recurrence pattern.
    • Daily appointments recur every day, every set number of days, or every weekday.
    • Weekly appointments recur on the same day of the week every week, or every certain number of weeks.
    • Monthly appointments recur on the same day of the month (the 10th), or on the same day of a certain week of the month (the third Monday).
    • Yearly appointments recur annually on the same day every year (July 8th), or the same weekday in a specified week and month (the second Tuesday in April).
      Recurring Appointments
  6. Select the time range for the recurrence.

    You can specify the appointment to recur indefinitely, set an end date, or a set number of occurrences.

  7. Click OK.
    Recurring Appointments
  8. Click Save & Close.
    Recurring Appointments

The appointment will now recur using the specified settings.

Edit a Recurring Appointment

You can edit a recurring appointment just like you would a normal appointment. The only difference is that you will need to clarify whether you’d like to edit all future appointments in the series, or just the one occurrence.

  1. Double-click the appointment to open it.
  2. Select how you’d like to edit the recurring appointment.
    • Just this one: Edit just the selected instance of the appointment series.
    • The entire series: Edit this appointment and all future instances as well.
  3. Click OK.

    The appointment opens up in a new window.

    Recurring Appointments

  4. Edit the appointment's details as necessary.
  5. Click Save & Close.
    Recurring Appointments

The recurring appointment is updated.

Delete a Recurring Appointment

You can also delete either a single instance of a recurring appointment or the entire series.

  1. Select the appointment in the calendar.
  2. Click the Delete button on the Appointment Series tab.
  3. Select either Delete Occurrence or Delete Series.
    Recurring Appointments

The appointment, or the appointment series, is deleted.

Right-click the appointment you want to delete and select Delete. Select the appropriate option and click OK.

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