Folders

How to Use Folders in Outlook

Folders

Folders are a great way to keep your Outlook items organized. Using folders not only streamlines the appearance of your Outlook, but it can also make it easier to file your items and save you time finding what you’re looking for.

Create a Folder

  1. Click the Folder tab.
  2. Click the New Folder button.
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    The Create New Folder dialog box appears.

  3. Enter a name.
  4. Select a type of item.

    Selecting a type of item from this menu will control which view the folder can be found in, as well as what it can contain.

  5. Select the folder’s location.

    You can create a folder at the root level of your account by selecting your account at the top, or create a subfolder by selecting another folder.

  6. Click OK.
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The folder is created.

Right-click the Folder Pane and select New Folder.

Move Items to a Folder

You can move items from one folder to another using the Folder Pane on the left.

  1. Click and drag an item to a folder in the Folder Pane.
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The item is moved into the new folder.

You can also select the item, click the Move button on the Home tab, and then select a new location.

You can use Rules and Quick Steps to automatically move items into certain folders.

Edit a Folder

You can edit a folder to change its name or location.

  1. Select a folder in the Folder Pane.
  2. Click the Folder tab on the ribbon.
  3. Expand the Actions group, if necessary.
  4. Click the Rename Folder button.
  5. Enter a new name and press Enter.
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    The folder is renamed. You can also move a folder to a new location.

  6. Expand the Actions group again, if necessary.
  7. On the Folder tab, click the Move Folder button.
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  9. Select a new location.
  10. Click OK.
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The folder is moved.

Delete a Folder

You can delete a folder if you no longer need it.

  1. Select the folder in the Folder Pane.
  2. Click the Folder tab on the ribbon.
  3. Expand the Actions group, if necessary.
  4. Click the Delete Folder button.
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    A dialog box pops up, asking you to confirm that you want to delete the folder.

  5. Click Yes.
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The folder and all its contents are deleted.

Right-click the folder and select Delete Folder.

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