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Customize Response Formatting

How to Customize Response Formatting in Outlook

You can customize the font style used in new messages and replies. You can style them both the same or create a distinct style for replies separate from the new message style.

Change Response Font

  1. Click the File tab.
    Customize Response Formatting
  2. Select Options.
    Customize Response Formatting

    The Outlook Options dialog box appears.

  3. Click the Mail category in the left pane.
  4. Click the Stationery and Fonts button.
    Customize Response Formatting

    The Signatures and Stationery dialog box opens, where you can customize the fonts used in new messages, replies, and forwards.

  5. Click the Font button under the Replying or forwarding messages heading.

    A Font dialog box appears, where you can configure the font appearance that will be used in replies and forwards.

  6. Chose a font and font size.
  7. Click OK to close the Font dialog box.
    Customize Response Formatting
  8. Click OK to close the Signature and Stationery dialog box.
  9. Click OK to close the Outlook Options dialog box.
    Customize Response Formatting

The font for replies and forwards is customized.

Change Response Format

You can also change the layout of the original message text in your responses.

  1. Click the File tab.
    Customize Response Formatting
  2. Select Options.
    Customize Response Formatting
  3. Click the Mail category in the left pane.
  4. Scroll to the Replies and forwards section, then click the list arrow for When replying to a message or When forwarding a message.
    Customize Response Formatting
  5. Select how you want the original message to appear.
  6. Click OK.
    Customize Response Formatting

Now when you reply to or forward a message, the original message will be formatted to your specifications, making it easy for the recipient to differentiate the response from the original message.