How to Assign Tasks in Outlook
If it's up to you to designate job responsibilities, you can use Outlook to assign tasks to other people.
The task window changes and now includes an address bar and a send button.
You can also click the To… button to open the Address Book, then select contacts there.
The task assignment is sent.
The task icon is updated to remind you that you've assigned it to someone else.
Click the New Items list arrow on the Home tab and select Task Request.
Task requests that are assigned to you appear in your Mail folder with a special task assignment icon.
In the preview pane, Accept and Decline buttons will appear above the message.
A dialog box will ask how you want to reply to the request.
A response message is sent to the person who assigned the task to you. Accepted tasks appear in your Tasks folder.
Once you have accepted a task, you are able to reassign it to someone else using the Assign button, or simply send someone else a copy by using the Forward button.