Once an appointment has been created, there are many ways to edit how your event or appointment appears in the calendar. Adding a reminder or adjusting the priority settings make it easy to be prepared for that big interview, a friend’s birthday, or family dinner.
Adding free/busy information to your appointments helps people know when you are available. When you make an appointment, the schedule is automatically set as Busy unless it is an all-day event. You can change your status so that it correctly reflects your availability for those who can view your calendar.
From within an appointment window, expand the Options group if necessary.
Click the Show As list arrow.
Select an option.
Free: Shows that you are available.
Working Elsewhere: Indicates that you are working from another location.
Tentative: Shows that you have tentative plans and may not be available.
Busy: Indicates that you are busy and not available.
Out of Office: Shows that you are out of the office and are not available.
Click Save & Close.
The appointment is updated with your availability.