How to Schedule a Meeting in Google Calendar

Create a New Meeting

1. Click a day on the calendar grid where you want to schedule the meeting.
2. Enter a title, time, and locating for the meeting.
3. Enter the email addresses for the invitees in the Add guest field.
4. Enter a meeting location.
5. (Optional) Add teleconferencing.
   
6. (Optional) Enter a meeting description.
7. (Optional) To add more meeting details, click More options and enter additional information.
   
8. Click Save.
   
9. Click Send.
   

Find a Meeting Time

What happens if some of the people you invited aren’t available during the meeting time you specified? In that case, you can find a meeting time that will work for everyone by viewing everyone's schedule for the day.

1. Click the Find a time tab in the Meeting window.
2. Navigate through the schedule to find a suitable time that everyone can attend.
3. Select a new meeting time.
4. Click Save.
   
5. Click Send.