Create and Use a Form

Create a Form with AutoForms

Another fast and easy way to create a form in Access is by using one of the AutoForm tools. Autoforms automatically create a form by arranging all the fields from a table or query. AutoForms are fast and easy to use but limited—there are only a few kinds of them.

  1. In the Navigation Pane, click the table or query that contains the data you want the new form to use.

    Now you're ready to select an AutoForm. The table below describes the different types of AutoForms that are available.

    Forms Buttons on the Home Tab
    Form Creates a form that lets you enter information for one record at a time.
    Form Design Creates a new, blank form in Design view, where you can make more advanced changes to the form.
    Blank Form Creates a blank form with no controls or formatting.
    Form Wizard Show the Form Wizard that helps you create simple, customizable forms.
    Navigation Creates a form that lets users browse to different forms and reports. Click the list arrow to select the type of Navigation Form you want.
    More Forms Create additional types of forms. Click the list arrow to select the type of form you want.
  2. Click the Create tab on the ribbon.
  3. Click Form.
    Create a Form with AutoForms

Access creates the form for you using the data from the table or query you specified.

Use a Form

Once you create a form, you can use the buttons on the Record Navigation bar (First, Previous, Next, Last, or New) to display or add records.

  1. Click one of the buttons on the Record Navigation bar to:
    • Move to the first record in the database.
    • Move to the previous record.
    • Move to the next record.
    • Move to the last record in the database.
    • Add a new record.
    • Search for a keyword in any record in the database.
      Use a Form

Save a Form

When you're working on a designing a form, you can save your changes at any time.

  1. Click the Save button on the Quick Access toolbar.
    Save a Form

The form is saved.

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