When you're collaborating on multiple files with a team, use shared libraries to keep everything in one central location. A shared library includes other features, such as a group calendar, task list, and discussion board.
View a Shared Library’s Files
- If necessary, expand the Navigation Pane.
Below your files and locations, underneath the name of your organization, and all of the shared libraries that you’re a part of will appear.
- Select a shared library.
That shared library opens, displaying its files.
Create a Shared Library
You can also create a new shared library.
- Expand the Navigation Pane.
- Click Create new below the shared libraries.
A new window appears where you can begin setting up the shared library site.
- Click in the Site name field and type a name.
Each shared library needs to have a unique name, so it’s checked as you type.
If the name is available, you’re ready to move on.
- Click in the Site description field and type a description.
- (Optional) Select a privacy option.
- Public: This is the default option in which everyone in the organization can see what's in the folder. However, members of the shared library can make edits.
- Private: By setting the privacy level to private, only members of the shared library can see the folder.
- Click Next.
Now it’s time to add additional group owners and members.
Invite owners and members by entering their email addresses.
Owners of a group have special permissions to edit a group’s settings, as well as invite and remove members of private groups.
- Click Finish.
The new shared library is created and now serves as a central repository for group members to hold conversations and store files.
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