Master Themes and Stationery in 2 minutes

Outlook 2016

You can jazz up your outgoing mail by using one of Outlook's built-in themes or stationery. Themes include a background and text formatting, while stationeries contain only a background. In this week’s lesson Themes and Stationery, learn how you can apply themes or stationery to make your outgoing mail look more visually impressive.

Themes and Stationery

You can jazz up your outgoing mail by using one of Outlook’s built-in themes or stationery. Themes include a background and text formatting, while stationeries contain only a background.

Use a Theme or Stationery Once

  1. From within a message, click the New Items button on the Home tab.

  2. Select Email Message Using.

  3. Click More Stationery.

  4. Select a theme or stationery.

  5. Click OK.

    A new email window appears using the new theme or stationery.

Use Theme Styles

As you compose your message, you can use the text styles assigned to your theme simply by selecting them as you go.

  1. Click the Format Text tab.

  2. Click the Styles button.

    Every theme will use the same style names, but will use its own set of colors and fonts.

  3. Select a style.

    Now just enter the text.

Set Defaults

If you want to use a theme, stationery, or a particular font with every email, you can change your default settings.

  1. Click File.

  2. Select Options.

  1. Click Mail.

    Your default mail options appear.

  2. Click Stationery and Fonts.

    From here you can set the default look for all your outgoing emails.

  1. Click Theme.

  2. Choose a default theme or stationery and click OK.

  3. (Optional) Customize the font settings.

  4. Click OK to save these settings.

  5. Click OK to close the Options window.